Supervisor of Payroll
City of Greater Sudbury
Posting date: April 14, 2022
Job Title: Supervisor of Payroll
Number of Vacancies: 1
Posting number: EX22-470
Status: Permanent position
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: $2,926.70 to $3,444.70 bi-weekly
Start date: To follow selection process
Initial Reporting Location: Tom Davies Square
Eligible to Work from Home: Yes (full time)
Section: Accounting
Division: Finance, Assets and Fleet
Department: Corporate Services
Main Function: Supervise and coordinate the payroll functions. Develop policies, procedures, training tools and other documents as required.
Duties: Under the general direction of the Manager of Accounting/Deputy Treasurer.
1. Manage the efficient and timely preparation of the bi-weekly payrolls for all CGS departments in accordance with federal and provincial legislation and CGS policies and procedures.
2. Supervise and direct Payroll staff. Specifically, ensure the Section is properly staffed to perform the functions required, ensure new staff are trained and oriented, perform annual performance reviews and dispense discipline as required within the terms of the Collective Bargaining Agreement.
3. Maintain a current business continuity plan for payroll including detailed documentation and training manuals.
4. Develop and communicate time reporting schedules and instruct timekeepers with respect to time reporting, payroll related tasks, changes to payroll system functionality, collective bargaining agreements, legislated changes or CGS policies.
5. Develop and maintain a thorough working knowledge of Payroll component in PeopleSoft Human Capital Management (HCM) System including the Time and Labour and Commitment Accounting components. Maintain detailed and current documentation of payroll business processes and test scripts.
6. Partner with Human Resources and Information Technology in the ongoing development, enhancement and maintenance of PeopleSoft HCM functionality.
7. Provide advice and take a leadership role in testing enhancements, configuration changes, maintenance packs and system upgrades for the Payroll, Commitment Accounting and Time and Labour components of PeopleSoft HCM.
8. Develop effective time and payroll reports and queries in PeopleSoft for management and government reporting purposes.
9. Provide advice and support to operating departments when they are implementing changes that impact or interface with the HCM system as it relates to Payroll or Time and Labour.
10. Responsible for continuous improvement of operations, including but not limited to decreasing turnaround times, streamlining work processes and working co-operatively and jointly to provide quality customer services.
11. Ensure that appropriate systems of internal control are in place and maintained.
12. Resolve inquiries and complaints from employees, supervisor, timekeepers and government agencies regarding payroll and time processing.
13. Reconcile monthly payroll deduction accounts including but not limited to Income Tax and deductions; request and forward payments to appropriate government agencies.
14. Ensure that the payroll register total reconciles with the general ledger postings for each pay and that all general ledger payroll accounts are reconciled on a monthly basis.
15. Calculate and pay retroactive as required.
16. Transfer weekly payroll run to the bank on a timely basis; liaise with the bank to ensure the confidentiality and integrity of the payroll.
17. Prepare and file statutory year end returns within legislated filing dates, including preparation and distribution of T4s and T4As.
18. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
19. Perform other related duties as required.
Qualifications:
Education and Training:
College Diploma in a related discipline (e.g .Business, Accounting) from a recognized Community College with Canadian accreditation.
Completion of the Canadian Payroll Association’s Payroll Management Certificate Program considered an asset.
Completion of PeopleSoft HCM training considered an asset.
Experience:
Minimum of four (4) years in a lead role in the payroll department of a large, unionized, and highly diversified public or private sector organization with an Enterprise Resource Planning environment (PeopleSoft, SAP, Workday, etc.). Experience developing queries, reports and ability to offer technical advice in order to overcome challenges in evolving payroll requirements considered an asset.
Experience with PeopleSoft HCM considered an asset.
Knowledge of:
Provincial and Federal legislation and related regulations as it relates to Payroll.
Principles and practices of supervision and personnel management.
Computerized payroll systems and specifically PeopleSoft HCM.
Computer experience with software such as MSOffice and email applications.
Experience with reporting tools such as PowerBI and Tableau.
Payroll accounting and reporting requirements and procedures.
The principles, methods and practices of process improvement.
Best practices within areas of responsibility.
Abilities to:
Evaluate and analyze technical payroll activities.
Strong verbal and written communication skills.
Exceptional organizational, analytical and problem-solving skills.
Manage projects effectively.
Effectively manage and motivate a team particularly in a changing environment.
Demonstrate abilities to collaborate on corporate wide projects and work as a strong team member.
Understand and meet the needs of customers.
Respond quickly to emerging opportunities or risks.
Personal Suitability:
Mental and physical fitness to perform essential job functions.
Language:
Excellent use of English; verbally and in writing.
French verbal skills an asset.
Other:
May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
Résumés quoting EX22-470 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at [email protected] or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Friday, April 29, 2022. Any application received after this deadline will not be considered.
All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice. For more information, please visit our website at www.greatersudbury.ca/jobs.
For more information on the Work From Home Program, please visit our website at www.greatersudbury.ca/jobs.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.
The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.
