Category Archives: Job Listing

Technician II (5)

City of Greater Sudbury

Posting date: August 3, 2022
Job Title: Technician II
Number of Vacancies: 5
Posting number: EX22-929
Status: Permanent positions
Should there be no fully qualified candidates who have both their Automotive Service Technician Certificate of Qualification (310S) and their Ontario Truck and Coach Technician Certificate of Qualification (310T), applicants who have either their 310S or their 310T will be considered for this position as a training/development opportunity. Those who have their 310T will be given preference.
Hours of Work: 80 hours bi-weekly

Shift Work Required: Yes (days/afternoons)
Rate of Pay: $34.93 per hour
(Training Opportunity rate of pay is $33.18 per hour. The successful candidate will be paid at the reduced rate until the minimum qualifications have been met.)
Benefits/Extras for permanent full-time employees include:
• Comprehensive benefits package
• OMERS Pension Plan
• Life Insurance
• Wellness initiatives
• Employee Assistance Program (EAP)
• Tuition Reimbursement Program
Start date: To follow selection process
Initial Reporting Location: 1160 Lorne Street
Section: Fleet Services
Division: Finance, Assets and Fleet
Department: Corporate Services

Duties: Under the general supervision of the Maintenance Supervisor.

1. Inspect, repair, test and maintain all automotive, mechanical and construction equipment in the Infrastructure Services Department.
2. Oversee and co-ordinate the activities of the Helper.
3. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
4. Perform other related duties as required.

Qualifications:

 Successful completion of Secondary School (Grade XII) Education.
 Possess and maintain a valid Automotive Service Technician Certificate of Qualification (310S).
 Possess and maintain a valid Ontario Truck and Coach Technician Certificate of Qualification (310T).
 Must be able to acquire a Class “DZ” driver’s licence.
 Practical experience on automotive vehicle repair, and be completely capable of carrying out all repairs with a minimum of supervision.
 Minimum of two (2) years experience on diesel powered equipment (considered an asset for the training opportunity).
 Capable of possessing and maintaining a valid Ice-P propane certificate.
 Capable of possessing and maintaining a valid Ozone Depletion certificate.
 Possess a complete Master Mechanic’s tool kit valued at no less than $2,000.00.
 Capable of operating some municipal and construction equipment for testing purposes.
 Must be able to effectively complete M.M.M.S. Crew Cards.
 Ability to write standard legible service reports, read and understand service manuals in order to requisition necessary parts.
 Provide, at own cost, an Employment Medical.
 Excellent use of English; verbally and in writing.
 Satisfactory health, attendance and former employment history.
 May require the use of a CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, and have an acceptable driving record.

Résumés quoting EX22-929 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at [email protected] or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, August 11, 2022. Any application received after this deadline will not be considered.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice. For more information, please visit our website at www.greatersudbury.ca/jobs.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

Barristers & Solicitors

Conroy Scott LLP

There are currently multiple openings in Sudbury’s Barristers Block with Conroy Scott LLP at 164 Elm Street across from the Sudbury Superior Court for either Firm associates with future partnership opportunities, or lawyers seeking to practice in association*.

Offering competitive compensation with varying structures available, good-sized well-appointed offices with dedicated clerk space, and room for Barristers and/or Solicitors to service our existing client base and develop new business in their preferred area of practice, our office is a great place for anyone looking to advance their legal career.

Associates can focus on advocacy and achieving the best outcome for clients while we handle things such as office management and administration, intakes and retainers, LSO compliant bookkeeping and trust accounting, LSO dues, memberships and CLE costs, marketing and business development, computer system maintenance, reception and more.

Facility features:
• Wheelchair accessibility for clients
• Two large boardrooms
• Front signing room
• Good sized offices and open work areas
• Security alarm and camera systems, with key fob entry
• Lunch/breakroom, complimentary coffee/tea
• Lawyer’s lounge/library

Computer systems:
• Secure servers with on/off-site backup
• PC Law legal accounting software
• Automated Civil Litigator (ACL5)
• DivorceMate
• Alexsei AI legal research
• Remote computer access
• Highspeed internet and WiFi
• Webcams
• Photocopiers and desktop printers
• Available ScanSnap desktop scanners

Three or more years of experience in private practice is preferred, but not required. Portable or part-portable practice considered an asset. Groups or lawyer-clerk teams are welcome to apply.
Conroy Scott LLP is committed to providing a diverse and inclusive workplace free from discrimination. All qualified candidates are encouraged to apply.

Interested lawyers are invited to email their CV/resume and cover letter to [email protected] or contact Adam Castonguay [email protected] / 705-674-6441 x300 to discuss the opportunity.

All applications are held in strict confidence.

* Scope of services for lawyers practicing in association to be negotiated. Candidates are encouraged to consult LSO resources relating to practice arrangements to determine what best suits their needs.

POA Court Support Clerk (Bilingual – English/French)

City of Greater Sudbury

Posting date: August 4, 2022
Job Title: POA Court Support Clerk (Bilingual – English/French)
Number of Vacancies: 2
Posting number: EX22-940
Status: Permanent positions
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: $26.40 to $30.64 per hour
Start date: To follow selection process
Initial Reporting Location: 199 Larch Street
Eligible to Work from Home: No
Section: Clerk’s Services
Division: Legal and Clerk’s Services
Department: Corporate Services

Duties: Under the supervision of the Manager of Regulated Services/Deputy City Clerk.

1. Process and balance payments for fines received at the counter or by mail as well as other sources of revenue (e.g. transcripts and photocopies).
2. Provide general information and assistance to the public, and law enforcement agencies with respect to Provincial Offences (e.g. court times, dates, fines, status of charges, completion of POA forms, etc.).
3. Calculate amounts payable for disbursement of witness payments according to schedule of fees and expenses.
4. Assist in collection of outstanding accounts receivable; prepare daily reconciliation.
5. Enter ticket and other data into Integrated Court Offences Network (ICON) System and Command Centre.
6. Assist citizens with alternate payment arrangements.
7. Provide clerical services to ensure parking ticket revenues are processed in a timely fashion.
8. Exchange information with all those involved in the court process including judiciary, prosecutors, lawyers and agents, enforcement and government agencies, citizens.
9. Receive and process legal documents (e.g. Applications, Informations, Appeals, Notices of Motions, Extension).
10. Respond to written inquiries (e.g. request for copies of informations/tickets, court orders, etc.) ensuring compliance with the Municipal Freedom of Information Act requirements.
11. Maintain data base of court dispositions of Part I, II (tickets) and III Informations on ICON (Integrated Court Offences Network).
12. Process trial requests and schedule trials for Offence Notices and Notices of Appeal; notify defendant, enforcement agency and prosecutor of particulars of trial or appeal hearing; maintain associated records.
13. Prepare various dockets (e.g. Court, Fail to Respond).
14. Collect and organize files for court and prepare the courtroom for court sitting.
15. Record and maintain the court record in electronic format and complete the supporting documents and records.
16. Relieve as Court Clerk Monitor as directed.
17. Maintain various files, manuals and procedure binders related to the Provincial Offences Act.
18. Maintain an adequate level of office supplies, including POA forms, tickets and process special orders.
19. Act as Commissioner for taking Affidavit for the City of Greater Sudbury.
20. Co-ordinate resources required for court cases (e.g. interpreters, video and/or court monitoring equipment, etc.); co-ordinate court exhibits on a daily basis, maintaining control and security of same.
21. Review and sign orders and documentation relating to proceedings, under statutory signing authority. Ensure court decisions are accurately and fully incorporated in orders, pursuant to the Justice of the Peace/Judge’s endorsement.
22. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
23. Perform other related duties as required.

Qualifications:

 Successful completion of Secondary School (Grade XII) Education.
 Over one (1) year up to and including two and one-half (2½) years of related law office or legal experience.
 Working knowledge of the Provincial Offences Act.
 Knowledge of legislation and court processes and procedures including court protocol and etiquette.
 Familiarity with procedures related to court administration.
 Satisfactory key-boarding/data entry skills (60 words per minute).
 Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, computerized spreadsheet applications, information input and retrieval on electronic database systems, including Integrated Court Offences Network (ICON)).
 Ability to travel to area Provincial Offences courts to perform duties as courtroom clerk as required.
 Excellent use of English; verbally and in writing.
 French verbal skills and a good working knowledge of written French is required.
 Satisfactory health, attendance and former employment history.
 Physical capability to operate a vehicle safely, possession of a valid driver’s licence and have an acceptable driving record considered an asset.

Résumés quoting EX22-940 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at [email protected] or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, August 11, 2022. Any application received after this deadline will not be considered.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice. For more information, please visit our website at www.greatersudbury.ca/jobs.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

Research Intern and Events Coordinator Position

HY Voyagers

As a research intern and events coordinator, you will be in charge of collaboration with other colleagues to create social media content, webinar and PPT presentations, and any and all other priority jobs as assigned by the HY Voyager Founder and Director. This is a great work opportunity for any post secondary students! Some responsibilities and skills we are looking for include but are not limited to:

Client contacting and coordinating consultations
Plan and coordinate events virtually and in person for Sudbury locations
Create PPT presentations and webinar content for services offered
Present and record YouTube content and social media content
Be able to balance a schedule and maintain communication
Have some understanding of international student and immigration issues
Be able to adapt to changes in job priorities
Have some public speaking experience or the ability to speak to others effectively
Open communication skills
The ability to read and respond to emails, answer and make business related calls, and the ability to speak with potential partners
Business background is an asset (not required)

Qualifications:
High school Diploma or equivalent
Post secondary degree/diploma is an asset

Some perks of the job include:
Casual working dress for standard work days
Flexible working hours
Remote work
Company Events (dependant on location)

Recruitment Manager (Remote)

Total Personnel Solutions

Now hiring a Recruitment Manager for an internal position. *Please note: We are willing to accept remote candidates.
Primary Duties & Responsibilities:
· Oversee recruitment, selection, and on-boarding activities
· Account Management
o Develop and maintain strong relationships with clients, including setting expectations and making sound recommendations
o Correspond with clients to ensure a clear understanding of their
organization’s immediate and future needs
· Supervise the recruiting team and report on its performance
o Set and monitor goals
o Monitor performance against key performance indicators to ensure objectives are being met
o Conduct regular coaching sessions
o Provide actionable feedback
· Use applicant tracking system (Salesforce) to oversee and create recruiting
metrics and provide recommendations for additional reports/metrics as required
· Develop an understanding of current and future manpower needs
· Make recommendations on employment advertisements and job postings
· Ensure recruitment practices are compliant with all applicable provincial employment and human rights legislation
· Participate in job fairs and career events
· Build the company’s professional network
Skills & Experience:
· Experience working in a corporate recruiting or agency environment
· Recruitment experience in skilled trades roles is an asset
· Hands-on experience with Applicant Tracking Systems and HR databases
· Strong communication skills both written and verbal
· Excellent time management and organizational skills to effectively manage multiple priorities
· Strong decision-making skills
· Excellent customer service attitude with ability to build and cultivate strong client and candidate relationships
· Knowledge of labour legislation is an asset
· Proficient in Microsoft Office (Word, Excel, Outlook)
· Networking skills to liaise with business partners and clients
· Flexibility to work occasional evenings and weekends required

Construction Services Co-ordinator

City of Greater Sudbury

Posting date: July 28, 2022
Job Title: Construction Services Co-ordinator
Number of Vacancies: 1
Posting number: EX22-909
Status: Permanent position
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: $3,299.80 to $3,884.30 bi-weekly
Start date: To follow selection process
Initial Reporting Location: St. Clair Depot
Eligible to Work from Home: No
Section: Construction Services
Division: Engineering Services
Department: Growth and Infrastructure

Main Function: This position is responsible to the Manager of Construction Services to provide supervision of employees and oversight of contracted services engaged in the delivery of engineering support services such as surveying, locates, construction inspection and quality assurance testing, in support of quality customer service and the Divisional Business Plan.

Duties: Under the general direction of the manager of construction services.

1. Coordinate and supervise field inspection, locate, survey and Quality Assurance (QA) activities and monitor the progress of work programs to ensure adherence to plans, specifications, policies, procedures and processes.
2. Delegate and distribute workload and equipment.
3. Ensure design and information surveys are completed on a timely and accurate basis.
4. Visit work sites on a frequent basis to ensure work has been performed according to the project plans and contract specifications with minimum inconvenience to the general public.
5. Act as the CGS representative for MOE and MOL inspections relating to construction activities. Ensure adherence to orders issued, as required.
6. Perform quality assurance audits to ensure documents completed by staff and contractors meet data quality standards, contract specifications and applicable policies, procedures and processes.
7. Ensure construction record data (i.e. red-line drawings, as-built drawings and contract documentation) submitted by contractors complies with contract specifications, quality and timeliness.
8 Review and approve water test results (e.g. Bacti sampling) before connections are made to CGS’s potable water system.
9. Assist Project Managers with progress reporting and Contract Administration, including reporting any variations in scope, budget or schedule.
10. Collaborate with Project Team to investigate and respond to immediate inspection issues and concerns. Ensure all contractual deviations or non-compliances are documented and change orders approved prior to proceeding with corrective actions.
11. Assist with dispute resolution through, but not limited to, making recommendations to management, consulting and negotiating with contractors.
12. Ensure staff are monitoring, documenting and communicating contractor performance.
13. Compile annual Contractor Performance reports to show ongoing performance of contractors.
14. Authorize all overtime within the Section and the purchase of approved budget items as required.
15. Assist in the preparation of budget estimates and business cases and monitor expenditures to ensure they are within the budget allocations. Assist in the determination of required resources (e.g. staff, vehicles).
16. Develop and conduct regular performance, technical and safety training sessions and ensure training records are current and accurate.
17. Monitor and manage performance, conduct job performance appraisals, salary reviews and issue discipline in accordance with the respective Collective Bargaining Agreement. Assist the Manager of Construction Services with recruitment efforts.
18. Act as Management’s Representative in the Grievance Procedure in accordance with the respective Collective Bargaining Agreement.
19. Provide input to the updating, reviewing and development of new corporate engineering standards, specifications and contract general conditions.
20. Provide support to staff to investigate, report, and respond to public complaints or enquiries pertaining to construction activity and project work. Consult with Project Team and supervise implementation of corrective action, as required.
21. Participate in the development of Public Service Announcements (PSAs) for various projects, working with both Communications and Project Teams.
22. Participate in standby, as required.
23. Develop and maintain a thorough working knowledge of and ensure adherence to CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
24. Perform other related duties as required.

Qualifications:
Education and Training:
Successful completion of a Community College Diploma with Canadian accreditation in a related field.
Membership in the Ontario Association of Certified Engineering Technicians and Technologists (O.A.C.E.T.T.) is an asset.
Additional education initiatives to update and expand competencies.
Experience:
Minimum of five (5) years of directly related and responsible experience.
Municipal and public sector experience is a definite asset.
Supervisory experience in a unionized environment is a definite asset.
OR
Education and Training:
Successful completion of a University Degree with Canadian accreditation in a related discipline.
Membership in the Professional Engineers of Ontario (P.E.O.) is an asset.
Additional education initiative to update and expand competencies.
Experience:
Minimum of three (3) years of directly related and responsible experience.
Municipal and public sector experience is a definite asset.
Supervisory experience in a unionized environment is a definite asset.
Knowledge of:
Applicable legislation and related regulations.
Contract language, drawings and specifications.
Best practices within areas of responsibility.
Complete familiarity with road, drainage, sewage and watermain, and plants construction techniques.
Demonstrated and proven ability related to microcomputer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, information input and retrieval, and internet).
Ontario Provincial Standards (OPS), Ministry of the Environment and Climate Change (MOECC) guidelines, and Ministry of Labour (MOL) Occupational Health and Safety Act and regulations for construction projects.
Abilities to:
Demonstrate supervisory and administrative abilities and human relations skills.
Demonstrate interpersonal skills and the ability to deal with the public in a courteous and effective manner.
Understand and meet the needs of both internal and external customers.
Balance conflicting demands from stakeholders.
Manage conflict, mediate disputes, assist in reaching consensus.
Execute sound judgement when dealing with issues/concerns. Respond quickly to emerging opportunities and risks.
Provide a stabilizing influence within the Section.
Personal Suitability:
Mental and physical fitness to perform essential job functions.
Language:
Excellent use of English; verbally and in writing.
French verbal skills highly desirable; written skills an asset.
Other:
May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Résumés quoting EX22-909 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at [email protected] or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, August 18, 2022. Any application received after this deadline will not be considered.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice. For more information, please visit our website at www.greatersudbury.ca/jobs.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager. The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

Maintenance Operator (Electrician/Instrumentation Technician)

City of Greater Sudbury

Posting date: July 27, 2022
Job Title: Maintenance Operator (Electrician/Instrumentation Technician)
Number of Vacancies: 1
Posting number: EX22-907
Status: Permanent position
Hours of Work: 80 hours bi-weekly
Shift Work Required: Yes
Rate of Pay: $35.90 per hour
Start date: To follow selection process
Initial Reporting Location: Wanapitei Water Treatment Plant
Division: Water/Wastewater Treatment and Compliance
Department: Growth and Infrastructure

Duties: Under the supervision of a Supervisor of Wastewater Treatment or a Supervisor of Water Treatment.
1. Plan, troubleshoot, calibrate, install, inspect, and repair electrical instrumentation and data transfer systems.
2. Perform maintenance routines as required.
3. Use CMMS to initiate, document, and track all maintenance activities.
4. Monitor and document facility and equipment performance data and advise Supervisor of problems to initiate corrective action.
5. Conduct operational checks, make operational process adjustments, take samples, perform tests, maintain records, and evaluate water/wastewater related processes.
6. Assist with plant operations and act as Operator in Charge as directed.
7. Perform electric thawing of watermains and services using approved equipment as directed.
8. Liaise with external agencies, contractors, and/or suppliers in locating, troubleshooting, and repairing problems.
9. Assist in the training of employees.
10. Will be required to work on a seven (7) day/twenty four (24) hour shift schedule, and participate in standby, if directed.
11. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and applicable legislation
12. Perform other related duties as required.

Qualifications:
 Successful completion of Post Secondary Education preferably an Instrumentation Technician diploma and working toward an Instrumentation Technician Certification by a recognized College with Canadian accreditation.
 Must be certified by the Ministry of Colleges and Universities as a Journeyman Electrician for both Construction and Maintenance.
 Must obtain Operator-In-Training (OIT) Certification in Water Treatment OR Wastewater Treatment through the Ontario Water and Wastewater Operator Certification Office (OWWCO) within six (6) months from date of hire. Once obtained, certification must be maintained and held in good standing.
 Must obtain Level I Water Treatment OR Wastewater Treatment through the Ontario Water and Wastewater Operator Certification Office (OWWCO) within five (5) years from date of hire. Once obtained, certification must be maintained and held in good standing.
 Must have practical experience and proven ability.
 Two and one half (2½) years up to and including five (5) years of instrumentation related experience.
 Must possess an Electrician’s tool kit sufficient to perform the duties.
 Must be able to prepare concise and clear reports, and log entries.
 Ability to use related software programs such as CMMS, MS Office, and SCADA.
 Demonstrated knowledge of relevant legislation and regulations.
 Excellent use of English; verbally and in writing.
 Satisfactory health, attendance and former employment history.
 May require the use of a CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, and have an acceptable driving record.
 Must provide, at own cost, a successful Criminal Record Check.

Note: A Criminal Record Check will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your Criminal Record Check with your application.

Résumés quoting EX22-907 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at [email protected] or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Tuesday, August 30, 2022. Any application received after this deadline will not be considered.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice. For more information, please visit our website at www.greatersudbury.ca/jobs.

*Interested applicants who have questions regarding certification are encouraged to visit the OWWCO website at www.owwco.ca

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

Archives & Collections Intern

Art Gallery of Sudbury / Galerie d’art de Sudbury

JOB POSTING: ARCHIVES & INVENTORY PROJECT INTERN
September 20th, 2022 – January 20th, 2023
CONTRACT: $25 / HR – 28 HRS / WEEK – 18 WEEKS
The Art Gallery of Sudbury / Galerie d’art de Sudbury is seeking a candidate for the position of Archives & Inventory Intern. This position is designed for college or university graduates who wish to gain practical experience with a goal to transition into a career in the fields of Library Sciences, Archives and Records Management, or Arts Administration.
Job Description:
Working under the direction of the Collections Coordinator, the intern will:

(Phase One) Work independently at the Greater City of Sudbury’s Archive building (5 Lindsley Street, Falconbridge, ON P0M 1S0) located 20 kilometers from Sudbury’s City Centre. The intern will assess and catalogue approximately 200 file boxes of items at an offsite archival location in preparation of a significant fonds donation. The objects include public art gallery administrative files, photographs, books, and other objects as yet uncatalogued.

(Phase Two) The intern will also conduct an assessment of library holdings, both catalogued and uncatalogued, onsite at the Art Gallery of Sudbury (251 John Street).

Key Responsibilities:
Digitization of collection and archive items:

• Evaluate an offsite institutional depository of approximately 200 boxes of archival and non-archival Gallery materials and books
• Conduct research on current collection items in order to produce more detailed database entries and in order to document the different management methods and the tools developed for this purpose in other institutions (archive centers, libraries, museums)
• Appraise government information to determine which records could be selectively or fully retained as archives
• Carry out a pre-inventory of the archives in order to estimate the volume to be preserved and to identify what needs to be pruned
• Develop and present an adequate classification plan to Gallery and archival staff for approval
• Catalogue all records and artefacts using inhouse standards
• Photograph and scan items determined to be archival to add to the records database for identification, evaluation, and security purposes
• Perform basic preservation activities to safeguard the archival materials
• Review and select specific sets of records for transfer to municipal or provincial archives
• Carry out pruning (search for service providers, rental of equipment and organization of the pruning itself) and facilitate the transfer of records and artefacts as required
• Perform other related duties as assigned

Conditions of employment:

• Lifting of objects up to 15 kg such as archive boxes or audio-visual documents.
• Working while masked and gloved, as necessary.
• Must meet security and access requirements of Sudbury Archives.
• Fully vaccinated for COVID 19 unless being accommodated based on medical reasons or on grounds recognized by the Canadian Humans Rights Act.
• Vulnerable sector police check required.

Key Qualifications:

Background in Museums, Archives, or Librarian Studies, Information Studies with an undergraduate or graduate degree in these or related fields.

Valid Ontario G class driver’s licence and comfort and ability to drive in all seasons.

Most of the materials in the depository are in English. However, communications with other institutions may require French. Qualified candidates will be sent for linguistic validation.

Organization Description:
The Art Gallery of Sudbury / Galerie d’art de Sudbury is the only public art gallery in the District of Sudbury, a geographic area covering 40,000 square kilometres. We are dedicated to curatorial excellence in all of our activities, which include exhibiting, education, collecting, preserving and interpreting contemporary and historical visual art for the citizens and visitors of the Greater Sudbury area and of Northeastern Ontario. The Art Gallery of Sudbury / Galerie d’art de Sudbury actively contributes to our audiences’ understanding, knowledge and appreciation in the visual, plastic and media arts, graphic arts, design, and crafts in all material forms. Our service vision extends through the City of Greater Sudbury and the District of Sudbury to the vast geography of Northeastern Ontario, extending (east-west) roughly from North Bay west to Algoma, and (north-south) from Folyet to La Cloche to the District of Parry Sound.
The Art Gallery of Sudbury was established in 1967 as a Centennial project of the Sudbury and District Chamber of Commerce. Originally operating as the Laurentian University Museum and Art Centre, the gallery was incorporated in 1997. Housed in a turn of the century mansion, the former residence of lumber baron William Joseph Bell, the gallery has a unique architectural appeal. Local history and contemporary works of art come together in the lush surroundings of the Gallery grounds. Our exciting exhibitions, lecture series, art classes, special events, facility rentals, the opportunity to rent and buy local art and purchase Canadian art from our boutique make the gallery a gathering place for the local community. The Art Gallery is open to the public year-round.

OFFRE D’EMPLOI : STAGIAIRE EN PROJET D’ARCHIVES ET D’INVENTAIRE
20 septembre 2022 – 20 janvier 2023
CONTRAT : 25 $ / HEURE – 28 HEURES / SEMAINE – 18 SEMAINES

La Galerie d’art de Sudbury / The Art Gallery of Sudbury est à la recherche d’un(e) candidat(e) pour le poste de stagiaire en archives et en inventaire. Ce poste est destiné aux diplômés du collège ou de l’université qui souhaitent acquérir une expérience pratique dans le but de faire la transition vers une carrière dans les domaines de la bibliothéconomie, de la gestion des archives et des dossiers ou de l’administration des arts.
Description du poste :
Sous la direction du coordonnateur des collections, le stagiaire devra :
(Phase 1) Travailler de façon autonome à l’édifice des Archives de la Ville du Grand Sudbury (5, rue Lindsley, Falconbridge, ON P0M 1S0) situé à 20 kilomètres du centre-ville de Sudbury. Le stagiaire évaluera et cataloguera environ 200 boîtes de dossiers d’objets dans un lieu d’archivage hors site en vue d’un important don de fonds. Les objets comprennent des dossiers administratifs de la galerie d’art publique, des photographies, des livres et d’autres objets qui n’ont pas encore été catalogués.
(Phase deux) Le stagiaire effectuera également une évaluation des fonds de la bibliothèque, catalogués et non catalogués, sur place à la Galerie d’art de Sudbury (251, rue John).
Principales responsabilités :
Numérisation des articles de la collection et des archives :

– Évaluer un dépôt institutionnel hors site d’environ 200 boîtes de documents et de livres archivés et non archivés de la Galerie.
– Effectuer des recherches sur les éléments de la collection actuelle afin de produire des entrées plus détaillées dans la base de données et afin de documenter les différentes méthodes de gestion et les outils développés à cet effet dans d’autres institutions (centres d’archives, bibliothèques, musées)
– évaluer l’information gouvernementale afin de déterminer quels documents pourraient être conservés de manière sélective ou intégrale en tant qu’archives
– Réaliser un pré-inventaire des archives afin d’estimer le volume à conserver et d’identifier ce qui doit être élagué.
– Élaborer et présenter un plan de classement adéquat au personnel du Musée et des archives pour approbation.
– Cataloguer tous les documents et artefacts en utilisant les normes internes.
– Photographier et numériser les éléments jugés archivistiques pour les ajouter à la base de données des documents à des fins d’identification, d’évaluation et de sécurité.
– Effectuer des activités de préservation de base pour sauvegarder les documents d’archives.
– Examiner et sélectionner des ensembles spécifiques de documents à transférer aux archives municipales ou provinciales.
– Effectuer l’élagage (recherche de fournisseurs de services, location d’équipement et organisation de l’élagage lui-même) et faciliter le transfert des documents et des artefacts au besoin
– Effectuer d’autres tâches connexes selon les besoins.
Conditions d’emploi :
– Soulever des objets jusqu’à 15 kg tels que des boîtes d’archives ou des documents audiovisuels.
– Travailler en étant masqué et ganté, si nécessaire.
– Doit répondre aux exigences de sécurité et d’accès des Archives de Sudbury.
– Être entièrement vacciné(e) contre le COVID 19, à moins d’être accommodé(e) pour des raisons médicales ou pour des motifs reconnus par la Loi canadienne sur les droits de la personne.
– Vérification policière du secteur vulnérable requise.
Qualifications clés :
Formation en musées, archives ou études bibliothécaires, études de l’information avec un diplôme de premier cycle ou de deuxième cycle dans ces domaines ou dans des domaines connexes.
Permis de conduire valide de classe G de l’Ontario et capacité de conduire en toute saison.
La plupart des documents du dépôt sont en anglais. Toutefois, les communications avec d’autres institutions peuvent nécessiter le français. Les candidats qualifiés seront envoyés pour une validation linguistique.
Description de l’organisation :
La Galerie d’art de Sudbury / The Art Gallery of Sudbury est la seule galerie d’art publique du district de Sudbury, une région géographique qui couvre 40 000 kilomètres carrés. Nous nous consacrons à l’excellence en matière de conservation dans toutes nos activités, qui comprennent l’exposition, l’éducation, la collecte, la préservation et l’interprétation d’œuvres d’art visuel contemporaines et historiques pour les citoyens et les visiteurs de la région du Grand Sudbury et du Nord-Est de l’Ontario. La Galerie d’art de Sudbury / The Art Gallery of Sudbury contribue activement à la compréhension, à la connaissance et à l’appréciation de nos publics dans les arts visuels, plastiques et médiatiques, les arts graphiques, le design et l’artisanat sous toutes ses formes matérielles. La vision de nos services s’étend à travers la Ville du Grand Sudbury et le District de Sudbury jusqu’à la vaste géographie du Nord-Est de l’Ontario, s’étendant (est-ouest) approximativement de North Bay à l’ouest jusqu’à Algoma, et (nord-sud) de Folyet à La Cloche jusqu’au District de Parry Sound.
La Galerie d’art de Sudbury a été créée en 1967 dans le cadre du projet du centenaire de la Chambre de commerce de Sudbury et du district. Fonctionnant à l’origine sous le nom de Musée et centre d’art de l’Université Laurentienne, la galerie a été incorporée en 1997. Installée dans un manoir du début du siècle, l’ancienne résidence du baron du bois William Joseph Bell, la galerie présente un attrait architectural unique. L’histoire locale et les œuvres d’art contemporaines se côtoient dans le cadre luxuriant des terrains de la galerie. Nos expositions passionnantes, nos séries de conférences, nos cours d’art, nos événements spéciaux, la location des installations, la possibilité de louer et d’acheter des œuvres d’art locales et d’acheter des œuvres d’art canadiennes dans notre boutique font de la galerie un lieu de rassemblement pour la communauté locale. La galerie d’art est ouverte au public toute l’année.