Administrative Assistant

United Way Centraide North East Ontario

Administrative Assistant
Permanent part-time position (24 hours per week) based in our Sudbury office.

The opportunity:
United Way Centraide North East Ontario/Nord-est de l’Ontario (UWCNEO) is currently seeking an experienced, positive individual with great office administration and superior communications skills to join our team of do-gooders. Reporting to the Executive Director, the Administrative Assistant will be a key member of our front-line team, assisting in a broad variety of administrative tasks and responsibilities.

If you are a self-starter with excellent organizational and computer skills, are familiar with database systems, pride yourself on your work ethic and quality of your work, and possess great attention to detail and accuracy, then you are the ideal candidate for this position. People would describe you as someone who works with a sense of urgency, while also being able to remain calm under pressure, changing priorities, and tight deadlines. You are professional and pleasant when communicating and interacting with people, and you have the ability and confidence to participate actively in a meeting with senior leadership and stakeholders to our business. Moreover, you can operate independently in a fast-paced environment and have a high level of interpersonal and communication skills.

Key duties:
• Provides administrative and operational support to the Executive Director.
• Prepares confidential correspondences.
• Manages sensitive and confidential matters relating to the daily activities of the organization, ensuring the highest levels of integrity and privacy.
• Organizes and schedules appointments and conference calls and ensure required materials are ready and on hand for the Executive Director.
• Manages correspondence including tracking, reading, and analyzing correspondence, memos, submissions, and reports, deciding on importance/urgency, and acting accordingly.
• Manages front desk, kitchen, and reception areas.
• Answers and directs phone calls to the main line in a courteous and efficient manner.
• Manages mail and fax distribution to members of the team.
• Works with office volunteers to identify and assign office duties as needed.
• Other duties as assigned.

Administration:
• Ensures Boardroom is tidy prior to and following any bookings, prepares coffee and beverages for meetings if requested.
• Ensures an adequate supply of meeting room materials are available (flip charts paper, markers, etc.).
• Ensures that the coffee nook and other supplies are adequately stocked as well as cleaned and organized.
• Ensures weekly recycling and garbage is delivered to the proper bins.
• Ensures reception area is kept clean and tidy and looks “welcoming” to visitors.
• Promptly reports any building maintenance or repairs needed to the Landlord and takes steps to ensure no damage occurs in the time between the report and necessary repairs.
• Monitors supply inventory including needs for reception, copy room, boardroom and lunchroom supplies and replenishes as necessary, ordering additional supplies as needed.
• Manages the phone system and alarm system, contacting vendors regarding new users, issues, upgrades or other.
• Keeps voice mail system and greeting up to date, monitors changes in staff names and changes to staff extension numbers and makes changes to system as required.

• Ensures media calls are given priority and refers them to the Executive Director and in her absence, to the Communications Manager or other the designated staff member.
• Works co-operatively with other staff and volunteers requesting/receiving/giving assistance and work-related relief in a team spirited manner that is always courteous and professional.
• Accepts donations, (received through mail and walk in and workplace envelopes) issues temporary receipts to donors who “walk in”.
• Performs data entry of donations in Andar system as required.
• Supports administrative functions for volunteer management, including identifying and assigning administrative duties to office volunteers as needed.
• Maintains electronic and hardcopy volunteer form systems as needed.

Support the Revenue Development (RD) team:
• Provides proactive administrative assistance to the RD team providing support as requested including, but not limited to, scheduling, record keeping, filing, and preparation for pending meetings and/or projects.
• Performs data entry, searches, and creates reports from Andar for RD team as required.
• Drafts and prepares correspondence (e.g. letters of support), minutes, reports, etc.
• Mailings

Qualifications:
• Post-secondary education or equivalent
• Five years’ experience or equivalent skills and ability
• Detail and process oriented.
• Database management experience is an asset.
• Ability to work independently and within a dynamic team environment.
• Strong organizational skills to determine work priorities and manage multiple projects in a fast-paced environment.
• Ability to work a flexible work schedule with some evenings and weekends if required.
• Ability to manage competing demands and function in a calm and effective manner under pressure.
• Superior written communication skills, including drafting material, editing, and proofreading.
• Proficiency with Microsoft Office 365
• Excellent interpersonal skills
• Excellent problem-solving skills
• Fluent bilingualism (French/English) will be considered an asset.
• Experience working in a non-profit or charitable environment will be considered an asset.

This position will be based in our Sudbury office.

About us
For almost four decades, United Way Centraide North East Ontario/Nord-est de l’Ontario has been a part of the social fabric that connects and mobilizes our community. Our strength is bringing people together and improving community conditions. Our efforts span the entire North East District as we address complex issues, invest in the most impactful programs, and advocate for our most vulnerable citizens.

Application deadline: July 9, 2021

Please email your cover letter and resume to m.hussak@uwcneo.com

Although UWCNEO thanks each applicant for their interest, only those chosen for an interview will be contacted.

Philanthropy and Donor Relations Officer

United Way Centraide North East Ontario

United Way Centraide North East Ontario (UWCNEO) is currently seeking an experiences fundraiser to join our dynamic team of do-gooders. UWCNEO is poised for growth over the next three to five years. The Philanthropy & Donor Relations Officer will be bring an entrepreneurial spirit to the team and will have the opportunity to build a sophisticated donor engagement program.
Reporting to the Executive Director, the Philanthropy and Donor Relations Officer will develop and support strong external relationships with key organizations and individuals including volunteers, donors, labour organizations and community representatives.
The Philanthropy Officer will be responsible for increasing resources through the development and initiation of innovative plans to realize resource development objectives including developing and managing a robust annual giving campaign, strengthening the bond between the donor and UWCNEO by inviting renewal of gifts, increased gift size, laying the groundwork for fundraising activities such as major gifts, capital gifts and planned gifts and through grant writing and identification of new revenue streams.
Key duties:
• Develop funding proposals to solicit foundations, corporations and individuals
• Develop and implement an annual giving campaign which may include special events, direct mail, acquisition and renewal activities, and the establishment of Women’s United and Retiree United
• Support the Executive Director in her strategically focused fundraising activities
• Assisting in the development and delivery of annual Workplace Campaigns
• Develop and maintain relationship management strategies for assigned portfolio of donors
• Identify and cultivate prospective donor relationships
• Develop and ensure the maintenance of an effective stewardship, recognition and communications program for all supporters
• Database management, as it pertains to donors for the purposes of moves management, donations management, donor recognition, and acknowledgement programs
• In coordination with other team members, construct, articulate, and implement an annual strategic development plan
• Research and develop engagement plans for high-net-worth donors
• Empower the Campaign Cabinet to be active partners in fundraising activities
Qualifications:
• University or college degree or related experience in sales, marketing, business development or corporate account management
• A minimum of 3 years’ experience with a proven track record of meeting or exceeding annual revenue targets
• Demonstrated success in soliciting multi-year gifts of $10K+
• Meticulous attention to detail
• Demonstrated, tact, diplomacy, interpersonal and written skills to liaise with senior management, staff, volunteers and donors
• Ability to work independently and in a dynamic team environment – developing partnerships with teams in a multidisciplinary environment
• Strong organizational skills to determine work priorities and manage multiple projects in a fast-paced work environment
• Out-of-the-box thinker; creative and able to bring fresh strategies and ideas to fruition
• Ability to effectively and passionately communicate with a wide variety of audiences
• Understanding and experience of best practices in operating and meeting the statutory and regulatory obligations of a non-profit organization
• Able to work a flexible work schedule with some evenings and weekends if required
• Fluent bilingualism (French/English) an asset
• CFRE an asset
• Proficiency with Microsoft Office suite of products
• Valid driver’s license, regular access to a reliable vehicle and ability to travel
Application deadline: July 9, 2021
Email applications and cover letters to m.hussak@uwcneo.com
Only those selected for an interview will be contacted.

Shelter Worker – Off the Street Emergency Shelter

Canadian Mental Health Association

Positions available:
• 1 full-time perm
• 1 part-time
• 1 Casual

RESPONSIBILITY:
Reporting to the Coordinator of Shelter Services, the Shelter Worker (SW) will provide assistance, support and advocacy to individuals accessing shelter. The Shelter Worker will focus on building and maintaining relationships, providing a safe place to sleep; assisting in diversion, connecting to community support services for housing, and mental health and addiction when identified by the individual based on their needs.
For the complete job description visit our website

QUALIFICATIONS:
Education requirements:
A post-secondary degree or diploma in human services or related discipline (minimum 2 years); or a post-secondary degree or diploma in human services or related field (1 year) plus 1 year experience working in the mental health/addictions field or 1 year experience working with marginalized populations.

Language requirements:
Fluency in English is essential. Advanced conversational French is essential for 50% of positions. Priority will be given to candidates who are bilingual in French and English as per our French Language Service Plan.

Professional designation/certification:
No registration, professional designation or certification required.

Health And Wellness Coach

Med-I-Well Services

ABOUT THE JOB
The Health Coach is an individual passionate about improving the health and well-being of those around them in a multitude of ways (i.e., nutrition, physical activity, mental health, organizational health, safety risk mitigation, ergonomics, etc.)

Reporting to the Director of Wellness, the Health Coach is a member of the multi-disciplinary Wellness Team and supports the development, delivery and monitoring of employee health and wellness programs in alignment with best practices, and departmental and organizational goals and objectives.

The Health Coach would be a primary contact for clients to provide behaviour change coaching, lead motivational group presentations, and develop programs to support the health of the organization. The focus of this position is to empower employees and their organizations to improve their overall health and well-being.

KEY JOB FUNCTIONS/RESPONSIBILITIES
– Provide 1:1 and group behaviour change coaching in various aspects of health (i.e., nutrition, physical activity, chronic disease prevention, stress management, mental well-being, injury prevention, etc.). Act as a resource to clients to support them to create behaviour change and coach them to improve their lifestyle for sustained quality of life;
– Prepare and provide educational presentations on a variety of health and wellness topics;
– Engage employees to participate in on-site wellness initiatives;
– Lead groups through stretching and exercise programming;
– Create visually appealing educational material for clients in the form of newsletters, posters, webinars, and educational videos.
– Conduct biometric screenings on individuals and communicate their results in an understanding, compassionate manner;
– Conduct research on emerging health and wellness topics and make recommendations on wellness initiatives being conducted;
– Assist the Director of Wellness with the ongoing development and continued improvement of programs and initiatives;
– Work within a dynamic team to establish continual improvement within programs and services offered to clients;
– Assist with office duties periodically.

WHAT WE ARE LOOKING FOR
– Passionate individuals looking to make a positive impact on individuals and our community by improving their health (physically, mentally and emotionally) and safety.
– Excellent communicator, resilient, and flexible to meet the changing priorities of a dynamic team community.
– Proven leadership skills with the ability to inspire people and think “outside of the box”.
– Good understanding and implementation of coaching behaviour change.
– Deals with others in an effective, compassionate and supportive manner.
– Knowledge regarding workplace wellness programming and implementation.
– Strong skills in graphic design and content creation. Ability to transfer evidence-based information to be easily digestible for various audiences.
– Strong active listening and interpersonal skills.
– Strong ability to apply critical thinking and handle multiple demands.
– Demonstrated ability to provide positive role modeling and leadership to clients.
– Ability to work independently, manage time and create own schedule.
– Ability to work within a team environment: collaborate, support and motivate.
– BONUS: Certifications such as Personal Trainer, Yoga, Pilates, Ergonomics, Mental Health First Aid, etc.

Quality Assurance Intern

Compass / Boussole / Akii-Izhinoogan

Compass is a non-profit agency. Our purpose is to create paths for our young people to reach their full potential.

DUTIES
• Support Compass’ System Performance Office by conducting data analysis and research
• Monitor client data for trends
• Develop and maintain dashboards and other data sharing tools
• Produce reports and infographics for various audiences
• Perform literature searches to support the delivery of evidence informed services
• Support Quality Improvement Initiatives
• Other projects as assigned.

QUALIFICATIONS
• Recent post-secondary graduate in education related to data management and statistics
• Proficiency in Microsoft Excel
• Experience using PowerBI would be considered an asset
• Experience using statistical software such as SPSS or R
• Excellent communication skills and ability to organize work effectively to meet deadlines and work with minimal supervision
• Ability to work independently as well as part of a team
• Knowledge of mental health, health care or business is considered an asset
• Satisfactory Police Vulnerable Sector Check required

Application Process
We offer competitive salaries and a pension package. We request that all applicants submit their cover letter and résumé quoting job posting number 1665 not later than June 20, 2021, clearly indicating how you meet the qualifications by email and addressed to

Human Resources
Compass
319 Lasalle Blvd, Unit 4
Sudbury ON P3A 1W7
hr@compassne.ca
compassne.ca

Compass values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds, and are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If contacted regarding this competition, please advise human resources of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

We wish to thank all applicants; however only applicants chosen for an interview will be contacted.

Communications Intern

Compass / Boussole / Akii-Izhinoogan

Temporary Full-time (1-Year contract)
Non-Union
$20.00/hour

Compass is a non-profit agency. Our purpose is to create paths for our young people to reach their full potential.

DUTIES:
• Assist in the development and implementation of strategies and content for Compass’s official social media channels, as well as the website. Content can include written content, pictures, videos, and other special content at the discretion of the Engagement and Communications Specialist.
• Develop social media campaigns for Compass’s yearly campaigns.
• Develop graphics, posters, brochures and more as required.
• Assist in the development of press releases and communiqués to our community partners.
• Support Compass’s community engagement initiatives
• Other projects as assigned.

QUALIFICATIONS:
• Recent graduate with a three-year postsecondary diploma or degree in Public Relations, Communications, Health Promotion or Journalism.
• Proficiency in Microsoft Excel and Adobe Cloud Suite Programs (InDesign, Photoshop and Illustrator)
• Experience utilizing social media platforms including LinkedIn, Facebook, and Instagram.
• Excellent communication skills and ability to organize work effectively to meet deadlines and work with minimal supervision
• Ability to work independently as well as part of a team
• Oral and written proficiency in the English and French languages is required
• Knowledge of mental health, health care or business is considered an asset
• Satisfactory Police Vulnerable Sector Check required

Application Process
We offer competitive salaries and pension packages. We request that all applicants submit their cover letter and résumé quoting job posting number 1666 not later than June 20, 2021 clearly indicating how you meet the qualifications by email and addressed to

Human Resources
Compass
319 Lasalle Blvd, Unit 4
Sudbury ON P3A 1W7
hr@compassne.ca
compassne.ca

Compass values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds, and are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If contacted regarding this competition, please advise human resources of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

We wish to thank all applicants; however only applicants chosen for an interview will be contacted.

BREAKFAST SERVER

TownePlace Suites Sudbury by Marriott

SUMMARY:
The breakfast server will be courteous and efficient. They will prepare the breakfast food, sets up the breakfast area, maintains and cleans up the breakfast area according to the brands guidelines.

Breakfast
• Prepare all food in the kitchen as required by standards
• Set up the breakfast room prior to starting time
• Maintain cleanliness of the work areas and equipment according to Hotel Standards.
• Ensure that all amenities, food and beverages are always available to guests, according to standards
• Maintain complete knowledge of correct maintenance and use of equipment; use equipment only as intended.
• Maintain complete knowledge and comply with all departmental policies and service procedures.
• Check cleanliness and condition of assigned station and service areas; rectify any deficiencies.
• Greet guests as they arrive and assist them with seating when necessary.
• Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
• Maintain positive guest relations at all times.
• Be familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately.
• Handle guest complaints and ensure guest satisfaction.
• Clean up the breakfast room during service hours
• Clean up the breakfast area once service hours are over vacuum the carpets, spot clean walls, wipe off chairs, and dust all area of the rooms. All storage areas and Buffet stations must be clean and in orderly fashion.
• Re-stock as needed.
• Clean the kitchen area before end of shift.

Qualifications
• Physically able to transport food and beverage trays weighing up to 65 pounds.
• Physically able to transport all equipment, including tables and chairs.
• Endure profuse physical movements throughout the work areas.
• Basic mathematic skills.
• Organization, efficiency and time management skills a must.
• Perform job functions with minimal supervision.
• Team Player.
• Good communications skills
• Adaptable to changes of workflow or requirements.

Clinician

Compass / Boussole / Akii-Izhinoogan

Compass is a non-profit agency. Our purpose is to create paths for our young people to reach their full potential.

DUTIES
 establish and maintain purposeful therapeutic relationships
 complete comprehensive assessments of clients
 assess risks of harm to self and others and complete related safety plans
 develop, implement, and monitor progress of treatment plans
 ensure assigned files are managed in accordance with relevant professional college standards and Compass’ policies, procedures and guidelines
 develop and maintain knowledge of services provided by other community partners
 make effective use of those other community services available to ensure a coordinated response to the identified needs of clients
 provide information concerning children’s mental health and other related topics to the community
 effectively liaise with other agencies/services involved with clients
 ensure completion of all clinical and administrative documentation required by legislation, professional Colleges, Ministry and Compass policies and procedures

QUALIFICATIONS
 Honours Bachelor Degree in social work or HBA (Psychology), Bachelor of Arts Child and Youth Care or other related human services honours degrees
 Preference will be given to those candidates who in addition to acquiring the minimum academic qualifications, possess a Master’s degree in social work, psychology or human services
 Registered and in good standing with a Professional College of Ontario (Ontario College of Social Workers and Social Service Workers or the College of Registered Psychotherapist of Ontario)
 Possesses strong analytical and interpersonal skills
 Possesses the ability to synthesize data and formulate treatment strategies
 Possesses the ability to integrate knowledge and practice in the development and implementation of a variety of interventions
 Ability to work with minimum of supervision
 Evidence of ability to work cooperatively with other professionals
 Strong ability to self-reflect and practice safe and effective use of self
 Ability to deliver programs and services to children, youth and families
 A working knowledge of the spectrum of services available to children in Ontario
 A good understanding of psychology and/or social work or related disciplines relative to a child, youth and family needs
 Knowledge and appreciation of issues facing our diverse populations (i.e. Anishinabek cultures, Francophone, Immigrant/Refugee, LGBT2SQ, etc.)
 Understanding of the impact of the social determinants of health on clients mental and developmental outcomes
 Possesses strong verbal and written communication in both English and French is an asset
 Possession of a valid Ontario driver’s licence and availability of an automobile in good working condition
 Provide a satisfactory Police Vulnerable Sector Check

Application Process
We offer competitive salaries and comprehensive benefit and pension packages. We request that all applicants submit their cover letter and résumé quoting job posting number 1664 no later than June 20, 2021 clearly indicating how you meet the qualifications by email and addressed to
Human Resources
Compass
319 Lasalle, Unit 4
Sudbury ON P3A 1W7
hr@compassne.ca
compassne.ca

Compass values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds, and are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If contacted regarding this competition, please advise human resources of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

We wish to thank all applicants; however only applicants chosen for an interview will be contacted.

Production Technician

HLS Hard-Line Solutions

PRODUCTION TECHNICIAN JOB DESCRIPTION

DIVISION: Operations
DEPARTMENT: Production
LOCATION: Dowling
REPORTS TO: Production Manager

Job Summary
The Production Technician is required to perform tasks involving physical labour and operating a variety of hand and power tools. Responsibilities include the assembly of products using bolts, screws, clips, soldering tools, and assorted fasteners. The Production Technician will be responsible for efficient production of products according to established procedures, following all safety protocols and workplace policies.

Key Areas of Responsibilities and Associated Duties
• Read schematics, blueprints and other technical diagrams.
• Bolt, screw, clip, weld, solder, fasten parts and components using hand, power tools and equipment.
• Connect cables, tubes and wires to complete assemblies.
• Report defects of components, parts, assemblies.
• Ensure proper housekeeping.
• Perform other duties as assigned.

Qualifications
• High School Diploma
• Post secondary diploma in electronics field is an asset
• Experience working in an ISO 9001 environment would be considered an asset

Core Competencies
• Knowledge of workplace safety and safe lifting and handling procedures
• Ability to read schematics, blueprints and other technical documents
• Ability to identify and correct defects
• Ability to determine the correct tools and equipment needed to do the job
• Strong oral and written communication skills
• Accountable, dependable and results-oriented
• Ability to work in a team environment
• Safety conscious

Working Conditions & Physical Demands
• Must have 20/20 vision or achieve 20/20 vision through corrective eyewear.
• Ability to work in conditions that include heat, humidity, and exposure to dust.
• Ability to work with a variety of hand and power tools.
• Ability to lift objects
• Ability to sit/stand for long periods of time
• Use of Personal Protective Equipment, including safety glasses and steel toe boots
• Requires good manual dexterity
• Excellent stamina is required

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed and instructed by management.

Warehouse Clerk

HLS Hard-Line Solutions Inc.

Job Summary
The Warehouse Clerk is responsible for ensuring the accurate processing of incoming and outgoing shipments. The Warehouse Clerk must load and unload shipments regularly, with the capacity of repetitive heavy lifting, and use any necessary equipment. Other responsibilities include the inspection of incoming and outgoing shipments to verify contents and quality.

Key Areas of Responsibilities and Associated Duties
• Pull parts according to manufacturing orders.
• Receive and process ad-hoc parts requests into and out of warehouse.
• Match incoming and outgoing product with purchase orders.
• Process all required paperwork and maintain adequate records for reporting and tracking.
• Conduct cycle counts.
• Manage inventory of shipping materials and supplies.
• Use of bar code scanners to track inventory.
• Sort and distribute incoming shipments.
• Investigate and report discrepancies to immediate supervisor.
• Ensure proper housekeeping.
• Assist in warehouse projects and process changes.
• Load, unload and move products and materials by hand or by using basic material handling equipment.
• Perform other material handling activities such as counting, weighing, sorting, packing and unpacking.
• Maintain safe work environment.
• Maintain organized work area according to policies, procedures and safety regulations.
• Perform other duties as assigned.

Qualifications
• High school diploma
• Experience working in an ISO 9001 environment would be considered an asset

Core Competencies
• Ability to perform repetitive heavy lifting
• Ability to communicate verbally and in writing
• Basic mathematical skills
• Ability to weigh and measure items
• Working knowledge of safe lifting methods.
• Attention to detail
• Good organizational, time management and prioritizing skills
• Ability to work in a team environment
• Ability to operate a forklift and other equipment

Working Conditions & Physical Demands
• Manual dexterity required to use desktop computer and peripherals.
• Lifting or moving up to 50 lbs.
• May be exposed to elements such as noise, dust, odors, fumes and oils.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed and instructed by management.